Long & Crooked Lakes Association Board of Directors Meeting, May 24, 2016

Present

Ken Bachofer, President

Dan Torgersen, Secretary/Treasurer

Dave Weeres, Lake Management Plan Director

Bob Payne:  Environmental Director

Doug Kantor, Webmaster

 

Absent:

Judie Manea-Baker, Vice-President

Greg Koenigs, Immediate Past President

1. The meeting called to Order by Ken Bachofer at 6:35 pm.

 

2. The April 21, 2016 BOD Meeting Minutes were approved.

 

3. The Treasurer’s Report showed a balance of $4,631.12 in the Association checking account.

 

4. Beaver Trapping.  Justin will get approval from the two land owners on either side of the Long Lake outlet to walk on their property to reach the place where traps are typically placed.

 

5. Lake Management Plan (LMP) Update

1. The plan has been revised and reviewed at the April 21, 2016 BOD Meeting.  The subsequent revision was circulated via email to the BOD.

2. The LMP was approved by the BOD.

3. It was posted on the Association website by Doug Kantor.

 

6. AIS Grant from Stearns County

1. A W-9 is needed for a Grant Application.  The question was asked if the Grant funding could be given to Lynden Township and the Township transfer to LCLA.  

2. Dan checked with Mike Couri, Township Attorney to ask him if this was permissible.  His response was:

The Township cannot give the money to the Lake Association, but it can contract with the Lake Association to provide the services that would fulfill the grant requirements, and the Association can contract out that job to someone else if it would like to do so.  The Township would likely want a provision that would indemnify and defend the Township from claims of third parties due to the activities being proposed, along with an insurance policy to back that indemnification provision.  If the Association contracted the job out, the contractor’s insurance could probably be provided in a manner that would name both the Association and the Township as additional insureds, which would satisfy this requirement.

 

3. The best recipient for the grant is probably Stearns County.

4. The Grant Application would be less than $1,500 for AIS education efforts.

5. Bob checked with Susan McGuire and Evan Freeman on the grant for AIS education.

6. If Stearns County is unwilling to do this, Dave will contact the Initiative Foundation.

 

7. Group Training for volunteer AIS helpers at the access

1. There are two types of training available:

1. Level 1:  Trained by DNR for 6-8 hours.  Trained to inspect boats and can deny launch to boaters.  Must be attached to government association to get this training.

2. Volunteer:  3 hours of training.  Education only.  No authority to deny launch, just a volunteer to converse with boaters.

2. To hold training, Evan Freeman (DNR Region 4 Supervisor and trainer for our area) wants at least 20 people for training.

3. No training time by Evan until after Labor Day.

4. This can be a topic at the annual meeting.

 

8. LCLA has renewed registration for a Nonprofit Corporation, File Number 1S-883, MN Statute 317A with the Minnesota Secretary of State.  There was no cost in renewing this registration.  Next renewal is 12/31/2017.

 

9. Bylaws revision.  See Bylaws attachment.

 

10. Access Signage

1. Bob attended the May Township meeting asking for access signage.

2. The Association has to pay for the signs, but the Township will put them up.

3. The Township will order the signs.

 

11. LCLA request to Lynden Township to adopt an ordinance for No Wake at certain lake levels.

1. Dan to ask Anne Ackerman if the request is made to the Township, will it pass?

2. What is the Township/County No Wake ordinance?

 

12. Annual Meeting Planning – see PROPOSED Agenda

 

13. New Business

1. The DNR will conduct electrofishing at 9:00 pm on 5/25/2016.  Dan will go with the DNR personnel.

2. Doug Kantor renewed the LCLA website with GoDaddy for one year at a cost of $67.11.  The BOD authorized payment to Doug.

 

14. Adjournment

Bylaws of Long & Crooked Lakes Association

Stearns County, Minnesota

 

Purpose:

The mission of Long & Crooked Lakes Association is to promote and maintain environmental, economic and recreational protection of Long & Crooked Lakes and vicinity.  The Association, a nonprofit organization, shall work in conjunction with federal, state and local agencies to preserve and improve the quality of our water, land, air, aesthetics, wildlife and other natural resources for present and future generations.

 

Membership:

Membership shall be open to all interested parties who share a concern for the purposes of the Association. Payment of dues is required to be a member in good standing of the Association.  Members in good standing may vote on matters brought before the Association.

 

Dues:

Annual dues shall be determined at the annual meeting by a vote of the general membership in good standing.

 

Board of Directors:

The affairs of the Association shall be managed by a Board of Directors, under such rules as the Board may determine, subject to the specific conditions of these bylaws.  The Board shall consist of seven (7) members: The Executive Committee (3), the immediate past president, Lake Management Plan Director, Environmental Director, and At-large Director/Webmaster, the latter three being appointed by the Executive Committee.

 

Officers:

The officers of the Association shall be a President, Vice President and Secretary/Treasurer. These shall comprise the Executive Committee. The immediate past president shall serve on the Board of Directors as a voting member.

 

The President shall have general supervision of the affairs of the association. The President shall preside at the annual and special meetings of the Association and shall represent the Association at all official functions.

 

The Vice President shall assist the President and shall preside at meetings of the Association and the Board in the absence of the President.

 

The Secretary shall record and maintain minutes of all annual, board and special meetings of the Association.

 

The Treasurer shall maintain all revenues of the Association and shall disperse expenditures as designated by the Board or the general membership. The Treasurer shall present a yearly report of income and expenditures at the annual meeting of the Association.

 

Officers shall serve a term of two years and shall be elected at the annual meeting by a simple majority.

Finances:

The Association will maintain a bank account to be used for all financial transactions. The Board shall govern all finances with appropriate authority given to the Executive Committee.

 

Meetings:

The Association shall hold an annual meeting prior to October 30 in the month of June at a date determined by the Board. Additional meetings can be held as determined by the Board or requested by the membership. Notification of meetings shall be sent at least ten (10) days in advance of the meeting.

 

Liability:

It is understood that the Association assumes no responsibility or liability for the well-being of any member or representative of a member attending, managing or participating in meetings or any other functions of the organization.

 

No officer or Director, former officer or Director, or any authorized agent of the Association shall be liable in any manner to the Association or any person or group for any loss or damage sustained as a result of action taken or omitted by officer, Director or agent in good faith if he/she exercised or used the same degree of care and skill as a prudent person would have exercised or used under the circumstances in the conduct of his/her own affairs.

 

Address:

The Association’s mailing address will be that of the current P.O. Box in Clearwater, Minnesota or as otherwise determined by the Board.

 

Parliamentary Procedure: All meetings of the Association shall be conducted in accordance with Robert’s Rules of Order, unless otherwise specified by these bylaws.

 

Suspension of the bylaws: These bylaws may be suspended by a two-thirds vote of the majority of members, present and voting, for emergency situations only.

 

Amendments of these bylaws:

These bylaws may be amended at any meeting of the Association, provided that written notice is given to the general membership at least ten (10) days in advance of the meeting.

Ratified by the membership of Long & Crooked Lakes Association on June 13, 2016.

 

Pres. __________________________

 

V. Pres. __________________________

 

Sec/ Treas __________________________

Proposed Agenda xxxx xx, 2016

Long & Crooked Lakes Association Membership Meeting Agenda

 

1. Call to Order – Ken Bachofer

2. Introductions

1. Officers

1. President (currently Ken Bachofer until 2017)

2. Vice-president (currently Judie Manea-Baker until 2016).

3. Secretary/Treasurer (currently Dan Torgersen until 2017)

2. Directors

1. Environmental Director (Bob Payne) – appointed position

2. Lake Management Plan Director (Dave Weeres) – appointed position

3. At-large Director (currently vacant)

4. Immediate Past President (Greg Koenigs)

3. Web Master (Doug Kantor) – appointed position

3. Secretary’s Report – Dan Torgersen

1. Acceptance of the July 12, 2015 Secretary’s Report (on website)

4. Treasurer’s Report  – Dan Torgersen

1. Acceptance of XXXX XX, 2016 Treasurer’s Report

5. Plum Creek Watershed Report – Jerry Finch

6. Township update –Anne Ackerman

7. Environmental Reports

1. Water Level – Bill Patton

1. No Wake Advisory adopted at 2015 Annual Meeting (No wake sign posted when lake level is 10” above ordinary high water level and taken down when lake level is 6” below ordinary high water level ) – no advisory posted in 2015 or YTD in 2016.

2. Water Clarity – Ken Bachofer

3. Aquatic Invasive Species (milfoil, zebra mussels) – Bob Payne

1. AIS Inspection Training at the access by DNR

4. Muskrat & Beaver (including trapping) – Ken Bachofer

5. Loon – Ken Bachofer

6. Bass Slot limit, Fish Census and Fish Stocking – Dave Weeres

7. Lake Management Plan, revision of 2016 – Dave Weeres (on website)

8. President’s Update – Ken Bachofer

1. Long and Crooked Lakes Association Bylaws (on website)

2. Lake Access signage

9. Guest Speaker

1. Topics could be Shoreland Erosion, Fisheries, DNR Educational Instructor, Outreach (how to get more annual meeting attendees).

10. New Business

11. Officer Elections

1. Up for Election

1. Vice-president (currently Judie Manea-Baker)

12. Adjournment