Long & Crooked Lakes Association Board of Directors Meeting Minutes
October 9, 2018
Present
Ken Bachofer, President
Randy Thole: Environmental Director
Dan Torgersen, Secretary/Treasurer
Dave Weeres, Lake Management Plan Director
Greg Koenigs, Immediate Past President
Absent
Judie Manea-Baker, Vice-President
Tara Zieglmeier, Director at Large and Webmaster
1. The meeting was called to order by Ken at 6:53 pm.
2. The August 28, 2018 Meeting Minutes were accepted
3. Treasurer’s Report showed a checking account balance of $4,763.80.
4. LCLA Annual meeting planning
a. The meeting will be held on October 20 at 10:00 am at the Legion.
b. Each household that pays dues will get a $5.00 voucher which can be used for food or beverages at the Legion that day.
i. Dan will create vouchers
ii. Caryn Thole will collect dues, contact information and distribute vouchers at the annual meeting.
c. Door prizes
i. We will do just a few. Ken and Randy will solicit businesses for donations
d. Vice-president: Judie will not stand for re-election. BOD nominations
e. Revision of By-laws (attached). Approved by BOD
f. Meeting Announcement
i. I have email addresses for 45 of the 89 member households.
ii. Post on website and Neighborhood Network
iii. We will do Flyers as was done in previous years (see attached 2018 flyer).
1. Flyer will be printed by Dan on blue paper Ken will provide.
2. Marissa will distribute.
5. New Business
a. Reimbursement for Neighborhood Night Out. LCLA had budgeted $500.00 with an additional $100 from Telcom Construction from 2017 Annual Meeting. We will not get the $100 from Telcom.
i. Expense receipts total more than $500.
ii. BOD voted to reimburse Randy $500.00 and Judie $100.00
b. Annual Meeting Agenda(draft Agenda attached)
i. Agenda was reviewed and changes made. Ken will provide final draft to BOD on or before Thursday, 10/11. BOD will review and respond and approved agenda sent to Tara to post on the website.
6. Adjournment
Long & Crooked Lakes Association Board of Directors Meeting Minutes
August 28, 2018
Present
Ken Bachofer, President
Judie Manea-Baker, Vice-President
Dan Torgersen, Secretary/Treasurer
Dave Weeres, Lake Management Plan Director
Absent
Randy Thole: Environmental Director
Tara Zieglmeier, Director at Large and Webmaster
Greg Koenigs, Immediate Past President
1. The meeting was called to order at 6:56 pm by Ken Bachofer.
2. The Meeting Minutes of July 24, 2018 were accepted.
3. Reports/Old Business
a. Treasurer’s Report showed a checking account balance of $4,703.80.
b. Additional signage on Eaglewood Road
i. At the July Board Meeting, additional speed limit signs and additional “Watch for Children” signs were discussed.
ii. Dan checked with Lynden Township and LCLA would have to pay for each additional speed limit sign and posts. Cost would be $73.68. LCLA would also have to pay for each additional “Watch for Children” sign and posts. Cost would be $81.68.
iii. The Board declined to add more signs.
4. LCLA Annual meeting planning
a. The meeting will be held on October 20 at 10:00 am at the Legion.
b. Each household that pays dues will get a $5.00 voucher which can be used for food or beverages at the Legion that day.
c. There will be no guest speaker.
d. Anne Ackerman will be on the agenda for Township Report as this will be her last LCLA Annual Meeting prior to the end of her Township Supervisor position.
5. New Business
a. Reimbursement of food costs for BoD meetings. It was decided that no reimbursement would be done.
6. The meeting was adjourned at 8:17 pm.
LONG-CROOKED LAKES ASSOCIATION
2018 ANNUAL MEETING
Saturday, Octber 20
Clearwater Legion
10:00 a.m. social hour
11:00 a.m. meeting
Agenda items include:
Beaver/Muskrat/Loon/Water Clarity, Lake Level reports
No Wake Posting & Current Action
Officer Election
See complete Agenda, 2018 Treasurer’s Report, Proposed By-Laws Revision &
2017 Annual Meeting Minutes on the Website www.longcrookedlakes.org
Drawing for door prizes and $5.00 per household food/beverage voucher for those attending the meeting, completing the Contact Information and paying dues
Long and Crooked Lakes Association
Dues & Contact Information
To be a LCLA member in good standing
and to also be included on the e-mail contact list,
please fill out the following and attach dues.
$20 per household per year.
Bring to meeting or mail to PO Box 43, Clearwater, MN 55320
Name(s)__________________________________________________
Address__________________________________________________
Phone #__________________________________________________
E-Mail____________________________________________________
Bylaws of Long & Crooked Lakes Association
Stearns County, Minnesota
September 18, 2016
October 20, 2018
Purpose:
The mission of Long & Crooked Lakes Association is to promote and maintain environmental, economic and recreational protection of Long & Crooked Lakes and vicinity. The Association, a nonprofit organization, shall work in conjunction with federal, state and local agencies to preserve and improve the quality of our water, land, air, aesthetics, wildlife and other natural resources for present and future generations.
Membership:
Membership shall be open to all interested parties who share a concern for the purposes of the Association. Payment of dues is required to be a member in good standing of the Association. Members in good standing may vote on matters brought before the Association.
Dues:
Annual dues shall be determined at the annual meeting by a vote of the general membership in good standing.
Board of Directors:
The affairs of the Association shall be managed by a Board of Directors, under such rules as the Board may determine, subject to the specific conditions of these bylaws. The Board shall consist of seven (7) members: The Executive Committee (3), the immediate past president, Lake Management Plan Director, Environmental Director, and At-large Director, the latter three being appointed by the Executive Committee.
Officers:
The officers of the Association shall be a President, Vice President and Secretary/Treasurer. These shall comprise the Executive Committee. The immediate past president shall serve on the Board of Directors as a voting member.
The President shall have general supervision of the affairs of the association. The President shall preside at the annual and special meetings of the Association and shall represent the Association at all official functions.
The Vice President shall assist the President and shall preside at meetings of the Association and the Board in the absence of the President.
The Secretary shall record and maintain minutes of all annual, board and special meetings of the Association.
The Treasurer shall maintain all revenues of the Association and shall disperse expenditures as designated by the Board or the general membership. The Treasurer shall present a yearly report of income and expenditures at the annual meeting of the Association.
Officers shall serve a term of two years and shall be elected at the annual meeting by a simple majority.
Finances:
The Association will maintain a bank account to be used for all financial transactions. The Board shall govern all finances with appropriate authority given to the Executive Committee. All expenditures must be approved by the Executive Committee. The Board of Directors will establish an amount above which a majority approval of the Executive Committee is needed. Below that amount a single Executive Committee officer can approve.
Meetings:
The Association shall hold an annual meeting prior to October 30 at a date determined by the Board. Additional meetings can be held as determined by the Board or requested by the membership. Notification of meetings shall be sent at least ten (10) days in advance of the meeting.
Liability:
It is understood that the Association assumes no responsibility or liability for the well-being of any member or representative of a member attending, managing or participating in meetings or any other functions of the organization.
No officer or Director, former officer or Director, or any authorized agent of the Association shall be liable in any manner to the Association or any person or group for any loss or damage sustained as a result of action taken or omitted by officer, Director or agent in good faith if he/she exercised or used the same degree of care and skill as a prudent person would have exercised or used under the circumstances in the conduct of his/her own affairs.
Address:
The Association’s mailing address will be that of the current P.O. Box in Clearwater, Minnesota or as otherwise determined by the Board.
Parliamentary Procedure: All meetings of the Association shall be conducted in accordance with Robert’s Rules of Order, unless otherwise specified by these bylaws.
Suspension of the bylaws: These bylaws may be suspended by a two-thirds vote of the majority of members, present and voting, for emergency situations only.
Amendments of these bylaws:
These bylaws may be amended at any meeting of the Association, provided that written notice is given to the general membership at least ten (10) days in advance of the meeting.
Ratified by the membership of Long & Crooked Lakes Association on September 18, 2016.
President __________________________
Vice President __________________________
Secretary/Treasurer __________________________
Long & Crooked Lakes Association Annual Meeting Agenda
October 20, 2018, 10:00 am
1. Call to Order – Ken Bachofer
2. Introductions
a. Officers
i. President (currently Ken Bachofer until 2018)
ii. Vice-President (currently Judie Manea-Baker until 2018)
iii. Secretary/Treasurer (currently Dan Torgersen until 2019)
b. Directors
i. Environmental Director, Randy Thole – appointed position
ii. Lake Management Director, David Weeres – appointed position
iii. At-large Director and Webmaster, Tara Zieglmeier – appointed position
iv. Immediate Past President - (currently Greg Koenigs)
c. Thank you to recently serving Directors
i. Environmental Director, Bob Payne
ii. At-large Director, Dick Nohner
d. Attendees
3. Secretary’s Report – Dan Torgersen
a. Acceptance of September 10, 2017 Secretary’s Report (on website)
4. Treasurer’s Report as of October 10, 2018
a. Acceptance of Treasurer’s Report (on website)
5. Reports
a. Water Level – Dan Torgersen
b. Water Clarity – Ken Bachofer
c. Aquatic Invasive Species – Randy Thole
d. Loon – Ken Bachofer, Long Lake, Dan Torgersen, Crooked Lake
e. Bass Slot Limit, Fish Census – David Weeres
6. Board of Directors Update
a. Lake Management Plan – Dave Weeres
b. Beaver and muskrat trapping – Ken Bachofer
c. Application for “no-wake” zone through channel – Dan Torgersen
d. Possibility of group training for AIS inspection volunteers – Randy Thole
e. Use of chemicals for weed control on our lakes – Randy Thole
7. New Business
a. Revision of By-laws (on website)
b. What month should annual meeting be held; May or October?
8. Officer Elections
a. Vice-President, 2-year term. Currently Judie Manea-Baker.
b. President, 2-year term. Currently Ken Bachofer
9. Door Prize Drawing – Jim Sorenson
10. Adjournment
